Tip of the Week

Tip for: 04.21.08

Lost, Discarded  — Hidden!

Summary:  When an item is lost or discarded, you may want that item to remain in your database for a period of time (for example, if an item is lost, but later found or you need to leave the discarded items in the database until the end of the year reports have been run.)  If you don't want to have patrons see these items in the meantime, the solution is very easy with Alexandria's Auto-Hide feature.

To automatically hide items:

Go to Edit on the menu bars and select Preferences.

Select Item Management from the first drop-down menu in the upper-left corner of the window, then set the second drop-down menu to Global.

Click on the Auto-Hide tab.

Click in each Special Patron check box to hide items checked out to that System Patron.

If all associated copies of a title are checked out to one or more of the System Patrons listed and you want the title hidden, then check the Auto-Hide Titles box. If you have manually hidden some titles but a copy becomes available and you want it to automatically show that title, then check the Auto-Show Titles box.

Click Save in the upper-right corner of the Preferences window.