Tip of the Week

Tip for: 03.31.08

Reorder Lists

Summary:  This week, learn how the Discarded Notes you entered when weeding your collection makes ordering much easier.  Alexandria's Reordering Details report uses those notes to provide an items list containing the author, title, publisher, publication year, ISBN, LCCN, price and call number for each withdrawn item with the specific reason.

For instance, if you used the reason "loved to death" for books that had been worn out, use that reason to produce a list of books to be ordered to replace those popular titles.  If you used "old" for out-dated items, enter "Old" to generate a report of those titles.  Since the call number is given in addition to the title information, you will be able to easily identify the subject areas for which you want to purchase more current materials.

To generate a Reordering Details report:

• Go to Reports on the menu bar and select Item Reports.

• Select Reordering Details from the Report Name drop-down menu.

• Select Discarded Note from the Select By drop-down menu and enter the criteria in both the Starting With and Ending With fields as shown below.
  

• Click on Print in the lower-left corner of the window.