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Tip of the Week

Tip for: 02.26.2007

Modified Due Dates

Summary: Have you ever wanted to modify a due date?  Alexandria offers two ways of making changes to due dates.  This week’s tip will go over how to set an override date and how to use the Fix Due Date utility to modify an item’s due date.

Override dates allows the user to set the date that they would like an item to be due and then check it out to the patron.  Override dates can be used for more than one patron or a single item.  You can also set an override date in Bookdrop mode to return an item on a particular day or in Renewal mode to set a particular renewal date.  This feature can also be used in Inventory mode to set a particular date as the inventory date for the items scanned.

To clear an override date:

·  Type . and press <enter>.

·  You can also clear an override date by changing modes.

Another way of modifying due dates is to use the Fix Due Date utility.  This utility is helpful if you want to globally change the due date on a group of items.  When running a utility, it is always wise to archive or backup your data.  To check what items and patrons may be included when running this utility, run the Loaned Items report found under Circulation Reports using the same Select By criteria for both the report and utility.

To run a Loaned Items report:

·  Select Circulation Reports from the Reports drop-down menu.

 

·  Leave the Report Name drop-down menu set to Loaned Items.

·  Set the Format and Sort by drop-downs as desired.

·  Use the Select by drop-down menu to set the criteria for selecting the information to be included in the report, such as homeroom, due date, etc.  By setting this using the criteria for both the report and utility, you can see Patrons and items that will be affected by the change in due date.

·  Click Print.  To save these settings for future use, click on the Create Quick Report and give the report a name.

To run the Fix Due Date Utility:

·  Choose Utilities from the File drop-down menu.

·  Change the Utility Type drop-down menu to Circulation

·  Set the Operations drop-down menu to  Fix Due Dates.

·  Enter the new due date in the To Date field

·  Use the Select By drop-down menu to select the criteria for running the utility, such as homeroom or due date.

Click Run.

·  Allow the program to run an archive by clicking Yes when the dialog window comes up.

We think you will find this useful when dealing with exceptions to normal circulation policies and in correcting due dates globally.

Thank you,

The Alexandria Staff Librarians
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