Tip of the Week

Tip for: 12.05.2005

Revisiting Override Dates

Summary: Last week we discussed how the Loaned Items report can help users to know what patrons have checked out. Another issue that might come up around an extended break is that normal due dates might not be long enough. This is especially an issue if you charge overdue fines. We have discussed Override Dates in a previous tip, but thought it might be useful to address this feature again for those who may be new to Alexandria or may have forgotten about it.

Setting an override date allows you to force a desired due date in several different modes. When checking books out in Check In/Check Out the date becomes the due date. In Bookdrop mode, the override date becomes the date the item was returned. Override dates can also be used in Renewal mode to set the date to renew an item to. An override date can also be set in Inventory mode to set a date to be used as the inventory date.

To set an Override Date:

Select the desired mode by typing in the appropriate command code or using the Command drop-down menu.

Type "." and the desired date (i.e. .12/30/05). Then, press enter.

Scan the Patron barcode, if applicable.

Scan the Item barcodes to be checked out, bookdropped, renewed, or inventoried.

To clear the Override Date:

Type "." and press enter.

The override date will stay in affect until cleared, so be sure and clear it once you are done. Using this option can help with setting non-standard check-out periods, etc. Setting this mode will also keep you from having to forgive or remove fines due to school breaks

Thank you,

The Alexandria Staff Librarians

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