Tip of the Week

Tip for: 09.20.2004

Authority Control

Summary: There has been several questions on Alexnet lately about the Vendor field of the item window. Due to this, we thought it might be helpful to discuss how to enter a vendor into Alexandria. This tip will discuss how to enter in a vendor, so that it will show up on the Authority Control list for you to use when cataloging an item and entering a vendor.

To create a Vendor record:

Select Vendors from the Show menu.

Use the Vendors drop-down menu to select New Vendor.

Enter an abbreviation for the vendor into the Vendor Code field.

In the vendor information field, enter the Name and Address of the vendor in the appropriate lines.

The Active drop-down can be changed to inactive, if you decide not to use the vendor for a while.

Use the Contact Info tab to enter any contact information you may have for the vendor.

The Notes tab can be used to enter any notes or information you want to remember about the particular vendor.

Click Save.

The amount of information that you want to add about a vendor is totally up to you. All that you need in order to save the record is a Short Code and a Vendor Name. By taking the time to enter your vendors, you not only have them entered for Authority Control, but you can also see how much you spend with a particular vendor.