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Tip of the Week

Tip for: 12.08.2003

Using Alexandria to Account for Students in the Library

Summary: Recently, we heard of a unique use for Alexandria: Accounting for student attendance in the library! Karen Ries of Bay Port High School in Wisconsin uses the Patron Reports to provide an hourly list of students in the library.

1. Go to Reports on the menu bar and select Patron Reports from the Reports drop-down menu.

2. Make the following selections:

Report Name: Patron List

Format: 1 Line

Sort By: Last Name

Select By: Barcode List

3. As students come into the library, make this report window the current window and scan the barcodes of the students as they enter the library.

4. At the end of the class period, click on Print.

5. Unlock the report by clicking on the Lock icon on the tool bar at the top of the report and edit the report header information as desired – perhaps to show the period instead of the time or to add the word Attendance.

6. From the File drop-down menu, select Print.

Also, going back to the accountability tip given previously, an "accountability item" could be set up for Students to Library. That barcode could be scanned while in the Statistics (Y) mode and this would generate a figure of students who have come to the library for one reason or another during the school year. This shows library usage which might not be reflected in use of library items since it might be to take a test, study, or use the Internet, but you are still supervising them.

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