Make sure you have a current backup of your data file!

At the end of the school year you will typically want to remove the graduated patrons from your system.

In order to remove the patrons from the system we will use a Utility. Go to File and Utilities. With the Utilities screen up look under Utility Type and select Patrons. Under Operation select Remove. Here is a brief description of the check boxes that appear once these selections have been made.

• Always Remove—If you select this checkbox, items checked out to patrons to be removed are marked as Lost and any pending fines or charges are forgiven—the patron is then removed. *In other words this will remove the patron regardless of status or items checked out to them.

• Clear Patron History—If you check this box, when a patron is removed, their complete history will be removed as well.

• Include Special Patrons, Barcodes 1-50—When this box is checked, all of Alexandria’s Special Patrons will be included in the utility. Unless you have spoken with COMPanions Technical Support team and received instructions to check this box. Leave it unchecked.

Under Select By choose Grade. Where it says Starting With and Ending With, type Graduated in both fields. (Your school may be setup so that patrons moving from one school to the next don't graduate, they are simply moved to a new grade. For Example: Patrons moving on from an Elementary School to a Junior High School. If this is the case then you will want to put in the grade AFTER the last grade in your school. So in the previous example the last grade would be 6th but instead of graduating the students move to 7th. In this c