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Moving from Alexandria v3 to Alexandria v5
By Wally Johnson
Technical Note Summary
If you are upgrading from Alexandria v3, follow these simple instructions to transfer all your data into Alexandria v5. These instructions were written to help users move to Alexandria 5.4.3 rev I and higher. The instructions assume that you have already contacted our sales office to obtain Alexandria v5 codes and that you have already installed Alexandria v5. For information on obtaining Alexandria v5 registration codes, contact our sales office at 1-800-347-6439. If you are running Alexandria v4 and wish to move to Alexandria v5, please contact our technical support department.
Preparing your Data
First, confirm you are using Alexandria version 3.91 for the best conversion results. If you are not, update to v3.91 before converting data.
To ensure your Alexandria v3 data is in good condition, follow the instructions in your User's Manual to perform the Reorganize and Optimize procedure. A summary of those instructions follows.
The Reorganize and Optimize must be run while in Single User Mode. To start Alexandria v3 in Single User Mode, hold down the Shift key while Alexandria is launching (double click on the Alexandria icon and then hold the Shift key down).
NOTE: CLICKING ON AN ALEXANDRIA ALIAS OR ON THE ALEXANDRIA DATA FILE AND THEN HOLDING THE SHIFT KEY DOWN MAY NOT LAUNCH ALEXANDRIA IN SINGLE USER MODE. IT IS RECOMMENDED, THOUGH NOT REQUIRED, THAT YOU PERFORM ALL V3 RELATED INSTRUCTIONS ON THE MACHINE THAT THE ALEXANDRIA DATA FILE RESIDES ON.
Reorganize and Optimize window.
Once you have started in Single User Mode, click on the Utilities menu and select Check Data File. Place the dot next to Reorganize and Optimize and place a check mark next to Check Free Blocks. Select all the files on the left and then click on Start.
The confirmation dialog should indicate you are optimizing 20 files. If you didn't select all the files, click on NO and try again. Contact technical support if you have not run a reorganize and optimize before, or if you have questions about the operation.
Once you've reorganized your data, restart Alexandria as you normally do, and run the following verify utilities: Patron, Item, Transaction and Policy. Refer to your manual or contact technical support for details on how to run these verifies.
Your data is now ready for export. Go to File and then Utilities. Scroll to the bottom of the menu and select Transfer Data to v4.0 and click on the Continue button.
NOTE: ALEXANDRIA V5 USES THE SAME EXPORT FILE TO PULL DATA AS ALEXANDRIA 4.0.
When the export is complete the dialog will display Finished Exporting Record. Press OK to Continue. Click on OK.
All your v3 data has been exported and can be found in the same folder as your Alexandria program with the name Alexandria v3 Data.
Copy the Alexandria v3 Data file to the desktop of the machine that will become your Alexandria v5 Data Station.
Importing your Data
One of two methods can be used to import your data into Alexandria v5. Simply drag and drop the file on top of the Alexandria Data Station Circulation window, or go to File and then Import. Next, locate and then select the Alexandria v3 Data file.
The Data Import window will then display. Click on the Start Import or Play button to begin the data transfer process.
NOTE: ALEXANDRIA 5.4.3 WILL HAVE A START IMPORT BUTTON. ALEXANDRIA 5.4.4 WILL HAVE A GREEN PLAY BUTTON.
As your data is imported, you'll see the transaction log updated. For the best performance, don't use your computer for other activities until the import is complete.
You should save the Alexandria v3 data file for archive and statistical purposes.
If you have any questions about these instructions or anything else related to Alexandria v3 or Alexandria v5, please contact or technical support department at 1-800-347-4942.
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